Exhibitions and Events

Checklist for Exhibitors

There is no fee for the exhibition facilities. However, if the clients need the premises after library opening hours, or if there are extra expenses, the clients are charged the actual costs (porters, attended cloakroom). The organizer will be in charge of providing information about the exhibition.

Commercial exhibitions cannot be organised in the library, nor can the exhibitor mount a show and sale and therefore the exhibition catalogue can contain no price information. The exhibitor’s contact details can be displayed.

Mounting and dismounting is the exhibitor’s responsibility. The porters will help you to move partitions and showcases. While the exhibitor arranges supervision, the library is responsible of opening and locking the doors during opening hours.

The exhibitor is responsible for keeping the facilities undamaged.

• walls are not to be painted nor nailed, glued or stickers attached to them; partitions, hangers and hooks are available for hanging
• the floor has to be covered if necessary during mounting and dismounting the exhibition
• vents may not be covered
• exit signs must be well visible and all exits kept clear
• fire authority approved fire detectors must be visible
• the fire alarm must be visible
• access to the porters’ and cleaner’s premises must be unobstructed

The library cafe can provide refreshments, if a request is made in advance, tel. (08) 558 47371. Alcohol license, however, can be granted only for a well-grounded reason; the event organiser is to arrange the necessary formalities including a notification to the police.

• No smoking in the library premises
• If you require sound system or audiovisual equipment, you need to make arrangements with the porters
• the organiser of a public event must notify the police

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